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Coordinator Checklist

Ο  PRE-PAID MULTI-WEEK GROUP INFORMATION FORM ~ Email, fax, or mail to Mount Southington. Once dates are confirmed we will mail out materials.  When you receive these materials proceed to the next step. 

Ο REGISTRATION FORMS/WAIVERS ~ Distribute to all participants.  Please make sure all registration forms are filled out with one package type selected for each participant for the entire groups’ trips and that they are signed by the user and a parent/guardian.  Groups that use their own registration forms will be provided with Mt. Southington Waivers to be signed by a parent/guardian and returned to the ski area. Collect the appropriate amount of money per participant.

Ο RENTAL CARDS ~ Distribute the appropriate card to those renting equipment. Ski rental cards are white and snowboard rental cards are green. Please make sure the appropriate card is filled out completely, and signed by the user and a parent/guardian.  If you run out of cards do not substitute - we will send you additional cards.  Important: Please number each card beginning with the number 1. To expedite the rental process, each participant should know their assigned rental card number.

Ο COORDINATOR WORKSHEET As Registration Forms are returned, fill out the the appropriate Worksheet to keep track of participants and to assist you when filling out the Ticket Tally Sheet.  

Ο TICKET TALLY SHEET ~ When all registration forms have been returned, fill out the appropriate Ticket Tally Sheet and submit it to Mount Southington before the November 17th deadline (if more time in needed just ask).   Note: once the initial Ticket Tally Sheet has been submitted to Mount  Southington, all late registrants will be charged a $25 late registration fee.  Please encourage all participants to sign up in a timely fashion so they avoid this $25 late fee.

Ο SKI PATROL EMERGENCY CONTACT FORM ~ Please fill out this form with the contact information for your group chaperone(s) at the mountain in the unfortunate event that ski patrol needs to contact someone from your group. Return with all your paperwork.   

Ο Submit all Registration forms/Waivers, Rental Cards, Tally Sheet, Ski Patrol Form and Payment to Mount Southington.  We accept cash and checks made payable to Mount Southington Ski Area. Credit card payment is also available online if you choose to allow your group participants to use this form of payment.  

Your packet will be reviewed upon receipt and will be accepted once all forms are filled out appropriately with a completed Ticket Tally Sheet.

Tickets are available for pick-up starting December 12th.   Please call to verify that your tickets are ready prior to coming to the ski area.